Collection Development Policy
Cartographic Information Center
Collection Development Policy
1.1. Goal of Collection Development: The purpose of collection
development efforts is to build and maintain a collection in keeping
with the missions of the CIC and the Department of Geography and
Anthropology. The CIC collects maps, aerial photographs, globes,
journals, monographs, hand-held photography, slides, and atlases.
1.2. CIC Mission: To collect, preserve and provide access to
information resources in support of the instructional, research and
public service activities of the Department of Geography and
1.3. Administration of the Library: The CIC is a research facility
within the Department of Geography and Anthropology under the College
of Arts and Sciences of Louisiana State University. The CIC also serves
as a separate housing facility for maps and charts for the LSU
Libraries' GPO Regional Depository collection.
1.4. Selection Responsibility: Responsibility for maintaining and
expanding the CIC's collections rests with the Map Librarian.
1.5. Users and Access:
1.5.1. Users: Patrons using the collection include the faculty and
students in the Department of Geography and Anthropology and from other
geoscience departments (Geology and Geophysics, the Basin Research
Institute, and the Coastal Studies Institute). Beyond the geosciences,
the Center serves many patrons from the College of Design and the
greater Louisiana State University community as well as local
businesses, Louisiana State agencies, and the general public.
1.5.2. Access: Use of the CIC's collections and resources are governed
by several policies: Access Fee Policy, Circulation Policy, Electronic
Resources Policy, Founders' Room Policy, Off Site Researcher Policy,
and Public Service Policy.
1.5.3. Confidentiality: The CIC recognizes its legal and ethical
responsibility to protect the confidentiality of library users and
complies with the American Library Association's Policies concerning
the Confidentiality of Library Records and the Confidentiality of
Personally Identifiable Information about Library Users.
1.5.4. Copyright: The CIC complies with the provisions of the U.S.
Copyright Law (17 U.S.C.) and its amendments and strongly supports the
"Fair Use" section of the Copyright Law (17 U.S.C. 107), which permits
and protects the rights to reproduce and make other uses of copyrighted
works for the purposes of teaching, scholarship, and research.
2. Selection Criteria
2.1. Selection Criteria:
-Depth of the collection for a particular region or area of interest
-Lasting or historical value
-Price/cost in relation to the CIC budget and other available materials
-Relevance to the past, current or potential instructional and research
efforts of the -Department of Geography and Anthropology
-Reliability and accuracy
Electronic resources are additionally selected based on level of
access, method of delivery, and relation to other versions.
2.2. Review of Material: The CIC recognizes its legal and ethical
responsibility to protect intellectual freedom and provide equal access
to resources and, thus, complies with the American Library
Association's Library Bill of Rights. The CIC does not add or withdraw,
at the request of any individual or group, material that has been
chosen or excluded on the basis of stated selection criteria. An
individual or group questioning the appropriateness of material within
the collections will be referred to the Map Librarian.
2.3. Gift Policy: The CIC accepts gifts for the library's collection on
a restricted basis. The CIC will not accept any gift that has special
conditions as to retention or treatment. Gifts will be accepted on the
basis of the stated selection criteria and are subject to the following
-The CIC retains unconditional ownership of the gift.
-The CIC makes the final decision on the use or other disposition of
-The CIC reserves the right to decide the conditions of display,
housing and access to the materials.
2.4. Weeding: As materials become worn, dated, damaged or lost, or are
no longer within the scope of the research interests of the Department
of Geography and Anthropology, the Map Librarian will determine whether
there is sufficient need to replace the item. The Map Librarian
maintains responsibility for all weeding decisions.
3. Policy by Region and Format
3.1. Collection Depth: The depth of the collection for a particular
region or area of interest is indicated by level. These levels
represent collection development efforts, not collection strength.
-Comprehensive Level: implies an active attempt to collect all
worthwhile cartographic materials and Louisiana aerial photographs,
including duplicates, at the largest scale. This level also includes
materials of lasting or historical value.
-Research Level: implies an attempt to provide a research collection of
worthwhile cartographic materials, including duplicates, at a medium
scale or larger scale. This level is generally satisfied by the CIC's
status as a housing facility for the Regional Depository collection and
-Selective Level: implies the provision of a well-balanced collection
of topographic and thematic maps and nautical and aeronautical charts.
This level is generally satisfied by the CIC's status as a housing
facility for the Regional Depository collection.
-General Level: implies the provision of reference maps, generally of
smaller scale. This level includes dated depository materials and dated
topographic maps and nautical and aeronautical charts. This level is
generally satisfied by the CIC's status as a housing facility for the
Regional Depository collection.
3.2. By Region: Please
refer to the accompanying map.
-Africa: General Level
-Antarctica: General Level
-Asia: General Level
-Australia/Oceania: General Level
-Canada: General Level
-Caribbean: Comprehensive Level
-Central America: Comprehensive Level
-Europe: General Level
-Gulf Coast of the U.S.: Comprehensive Level
-Louisiana: Comprehensive Level
-Mexico: Comprehensive Level
-Mississippi River (Memphis to Delta): Comprehensive Level
-North America: General Level
-South America: Research Level
-Southern United States: Research Level
-Texas: Research Level
-United States: Selective Level
Approved October, 2004